Job description
Our client, an esteemed family-owned lingerie brand renowned for crafting intimate apparel such as bras, panties, and other exclusive lingerie items, is actively seeking an Executive Assistant to provide comprehensive support to their CEO.Position: Executive Assistant to CEO
Location: Chatsworth, California, USA, On-site, Monday to Friday, 8:30 AM - 5:00 PM
Employment Type: Direct Hire
Salary: up to $85K/annually DOE
REQUIRED: CONSISTENT LONG-TERM EXPERIENCE WITH 4+ YEARS IN EACH ROLE IN YOUR PAST EXPERIENCE AND PROFICIENCY IN EXCEL, INCLUDING FORMULAS, PIVOT TABLES, AND V-LOOKUPS
As the Executive Assistant to the CEO, you will play a pivotal role in supporting the President and CEO in the day-to-day operations.
Role and Responsibilities:
- Organize and manage appointments using Outlook calendar, including scheduling Zoom calls and meetings, and screening calls.
- Create and process purchase orders for warehouses and factories, updating the purchase order database.
- Draft and distribute emails, correspondence, memos, letters, and forms.
- Assist in the preparation of regularly scheduled reports, including those related to sales, shipments, open orders, and net sales.
- Develop and maintain a systematic filing system for invoices and cost sheets.
- Order office supplies and conduct research to identify new deals and suppliers.
- Maintain contact lists and facilitate the booking of travel arrangements for both company and personal purposes.
- Provide general support to the CEO and family members, including handling bill payments and making medical appointments.
- Serve as the primary point of contact for internal and external clients.
- Collaborate with senior administrative assistants to address requests and queries from managers.
Qualifications & Skills:
- 5 + years of Proven experience as an Administrative Assistant, Virtual Assistant,Executive Assistant or Office Admin Assistant.
- Previous experience in purchasing or as a buyer would be a plus.
- Must have experience with costing sheets
- MUST have Excellent mathematical skills.
- MUST be Proficiency in MS Office, with advanced skills in MS Excel (Pivot Tables and V-lookups).
- Strong time management skills with the ability to prioritize tasks effectively.
- Exceptional attention to detail and problem-solving capabilities.
- Excellent written and verbal communication skills.
- Strong organizational skills with the ability to multitask.
- Demonstrated ability to maintain a high level of integrity and discretion when handling confidential information.
APPLY TODAY!
Expired job
