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Jewelry Inventory Assistant

Job title: Jewelry Inventory Assistant
Contract type: Full-time
Location: New York
Discipline: Fashion
Remote: No
Salary: 45k-50k DOE
Reference: 437121
Contact name: Amelia Bitton
Job Published: January 01, 1970

Job description

Role Overview: This position is responsible for carefully handling, documenting, storing and releasing jewelry safely throughout the pre and post-sale process.


  • Work in coordination with all other support functions and record data using internal systems
  • Organize shipment of properties and liaise with the shipping department and other departments as necessary
  • Manage and maintain the inventory of all property by ensuring it is updated daily and utilizing all relevant property control mechanisms and performing regular audits.
  • Hand carry property to labs, jewelers and to vendors.
  • Liaise with the accounts payable department for the payment of invoices, and the processing of check requests.
  • Assist with the preparation of certificate and condition report packets for sale preview.
  • Coordinate travelling previews: shipping property, forms, and other supplies, create price list and travel catalog
  • Assist in the viewing room during sale week.
  • Hire, schedule and oversee viewing assistants during preview week
  • Submit expense reports
  • Maintain department files and internal database as applicable to jewelry inventory.


  • Bachelor’s degree or comparable work experience working with clients preferred
  • 1 year of professional experience required
  • Proficiency in Microsoft Office Software (Excel, Outlook, Word and PowerPoint), required.
  • Language skills in addition to English, desirable
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